Volunteer Scheduler Pro Version History

v6.2.1 (Build 3) (10/03/2023)

• Updated to work with Mac Somona
• Minor bug fixes

v6.2 (Build 9) (07/19/2023)

• Bug fix

• New Administrators pane with support for non-volunteer Web Admins and Leaders
• Updated to work with online Families pane
• Minor bug fixes

v6.1.2 (Build 7) (10/04/2022)

• Updated to work with creating Schedules and Posts online
• Minor bug fixes

v6.1.2 (Build 6) (05/04/2022)

• Updated to work with online Teams pane and Locations
• Minor bug fixes

v6.1.2 (Build 4) (01/26/2022)

• Updated to work with online Jobs pane

v6.1.2 (Build 4) (12/01/2021)

• Online and mobile access with Web Admins for all
• Gives access to Announcements in browser
• Minor bug fixes

v6.1 (Build 6) (08/25/2021)

• Online and mobile access to volunteer profiles, announcements, and schedules for Web Admins and Leaders
• Web-based repeating assignments for Web Admins and Leaders
• Import custom fields from a spreadsheet as a Web Admin
• Secure auto-login links for volunteers
• Export responses from Polls and RSVPs
• Follow up on polls and RSVPs based on response
• Mobile friendly enrollment forms
• Improved resource interface
• Minor bug fixes

v6.0.3 (Build 6) (11/30/2020)

• Bug fix:
• Web Terminal Settings changes not sticking

v6.0.3 (Build 5) (11/19/2020)

• Bug fix:
• Shift Leader pane in Web Terminal Settings

v6.0.3 (Build 4) (11/03/2020)

• NEW feature: send Announcements from the Volunteers pane!
• Bug fixes:
• timeout when print to PDF file is large - program edition sent in with data files
• import updating from address instead of adding new volunteer for admins
• Licensing pane disables installation instead of removing it
• hasRecentlyModifiedLiveSchedule for automated emails
• fixes connection with auto reminders and backend

v6.0.1 (06/18/2020)

• Added the Announcements pane for trial users
• Fixed last Announcement sender as default for new message
• Other minor bug fixes

v6.0 (Build 2) (5/20/2020)

• The Emailer was replaced with the Announcements pane, offering spell check, record of sent messages, draft emails, and the ability to administer polls, collect RSVPs and view who has opened emails.
• Directed sub requests enable volunteers to send a sub requests to a specific volunteer.
• Added a report for "Swaps requested" to see how many times a specific volunteer has requested a sub over a given time period.
• Added ability to filter Distribution report by shift.
• Shift planner page replaced with pop up; removed comments and added resources.
• Updated technology used for custom fields.
• Minor bug fixes.

v5.8 (Build 15) (6/18/2019)

• Web Terminal overhaul with faster speeds and a clean, new look.
• Web-based volunteer management so your Shift Leaders can view and edit volunteer profiles online.
Announcements pane, where Shift Leaders can send text messages, use powerful filtering tools, track sent and opened messages, and
• check spelling.
• New and improved web-based schedule editor for Shift Leaders that is faster to load and requires fewer clicks.
• Concurrent user mode removed.
• Bug fix for synchronization with Servant Keeper 8.
• Custom fields and filters have been upgraded to use chromium on both Mac and Windows.
• Mac version has been upgrade to 64-bit.
• Other small updates and bug fixes.

v5.0 (3/5/14)

• Added support for creating custom fields to track volunteer information.
• Added support for group scheduling.
• Updated filter dialog to make this tool faster and more powerful.
• Updated the Web Terminal in look and speed. Load time much increased.
• Mass texts can now be sent to groups of volunteers via the Emailer.
• A "replies to" number can now be specified for SMS messages.
• Changes can now be made to the number of hours before a shift that auto SMS reminders are sent.
• Active volunteers can now re-enroll, just like inactive volunteers, if they are sent the enrollment form page link.
• Schedule skeleton concept has been removed. To revert to the state before the auto-scheduler was run, choose "Remove all 'Auto' assignments" from the Schedule menu.
• A "Copy Job / Folder" button has been added to the Jobs pane that duplicates jobs or folders of jobs.

v4.1 (12/5/12)

• Added ability to grant volunteers access to cancel assignments online.
• Support for South African date style added (yy/mm/dd)
• Explicit date ranges can now be given for the {{ScheduledHoursCount}}, {{NoShowsCount}}, and other similar tokens.
• You can now see the address from which an email will be sent when previewing the email in the Emailer pane.
• A "Recent addresses" popup in the Emailer's "From address..." dialog has been added so you can quickly switch between From Addresses that have previously been used.
• The time it takes to switch between days or edit positions in a schedule when in concurrent user mode has been reduced by about 50%.

v4.0 (8/7/12)

• Shift leaders now have the ability to schedule volunteers through the Web Terminal.
• A new shift view was added to the Web Terminal
• Administrators and Shift Leaders can create notes on the shift view for volunteers.
• Volunteers can post comments to the shift view online.
• Shift leaders can now set attendance flags through the Web Terminal.
• Google calendar and iCal integration have been added.
• Days on which there are "Swap requested" positions will now be shown in yellow in the schedule calendar view.
• You now have the option of sending "swap requested" emails when flagging positions as swap requested inside VSP, just as if the swap had been requested by the volunteer through the Web Terminal.
• Jobs can now be flagged as "private" to hide assignments in these jobs by default online.
• Manual and repeating assignments will now be labeled as such on schedules.
• Auto-available positions email will now be turned on by default.
• When processing profile change forms, you will now have the option to add can't serve times to whole families, in the case that they were not originally submitted for whole families.
• You can now hold the control or shift key while select live schedule (and roster) posts to delete multiple posts at one time.
• When emailing a volunteer who has submitted a Web Form from inside VSP, the text of the Web From will now automatically be included in the email.

v3.6 (3/5/12)

• You may now designate particular volunteers to be "Job Leaders", giving them the ability to send emails and request subs for the volunteers in their jobs through the Web Terminal.
• The ability to create "folders" for jobs has been added, which allows for much better organization in databases with many jobs.
• A "focus on jobs" option has been added to the View menu open schedules, which allows the schedule to be filtered to only see certain jobs.
• Added a feature to limit the number of hours in a week for which volunteers can sign themselves up or accept subs.
• You can now turn on or off swap request emails from the dropdown menu next to the volunteer's email address in their profile.
• The number of days in advance that volunteers receive email reminders can now be seen in their profile.
• Added fields to the Rosterizer to list auto email reminder days in advance and SMS reminders as on or off.
• Live schedule posts can now be "cloned" from one schedule to another, so that you don't have to re-create the same live schedule posts for a new schedule.
• An option has been added to only show future dates in the live schedule post.
• Templates are now available in the Emailer for common emails, including an Introduction to VSP email to send to volunteers and an email to solicit updates to availability before a new schedule.
• A new "{{AllAvailablePositions}}" token lists both unfilled positions and swap requested positions that the volunteer can fill.
• When previewing an email in the Emailer, the list of volunteers is now filtered by default to only show those volunteers who will receive the email.
• A "Send email using VSP" option has been added to the dropdown menu next to the volunteer's email address in their profile.
• A "Send email" option has been added to the Web Forms pane to easily contact volunteers regarding requests made online.
• An "Include column headings" checkbox has been added to the Rosterizer so that you can hide column headings if desired.
• Volunteers who have Preassignments will no longer show up as subs on Rosters, even if they have their "Preassigned and manual scheduling only" flag set.
• An "Included jobs" pane has been added to the Rosterizer and the controls that determine which jobs are included in a roster have been redesigned to be more intuitive.
• "Sub requested" flags are now visible in the Sign In Sheets schedule layout.
• The View Hours Scheduled Report can now total numbers in any date range, instead of being limited to date ranges of past schedules.
• When settings are on such that \D2Notes\D3 are appended to Comments, add a time-stamp in the Comments field to indicate the date the comment/note was added to the volunteer\D5s profile.
• An informative message is now displayed when filters in the Emailer prevent an email from being sent.
• A problem that could result in lost assignments in Concurrent User Mode if a schedule was left open for long periods of time on one computer has been fixed.
• Many small improvements and bug fixes.

v3.5 (8/10/11)

• Speed gains of up to 50% from optimizations of the database engine.
• Support for multiple people (administrators) using VSP at the same time has been added.
• The Rosterizer now includes column headings.
• The ability has been added to only show live roster / schedule posts to volunteers in the ministries they include.
• Preassignments may now have a starting date, but not an ending date, so it will be easy to assign somebody to "every other Monday, starting today", for example.
• Added the ability to flag volunteers' phone numbers, cell phone numbers, or email addresses as "unlisted", which will prevent them from being listed in rosters, etc.
• Added the ability to turn on or off automatic email or SMS reminders directly from a volunteer's profile.
• Added the ability to export Web Forms to an html or text document for archiving purposes.
• Job subdivisions are now grouped in sub-menus of the "Add job" menu in the Edit Volunteer dialog.
• The Hours Scheduled Report can now be filtered for multiple jobs at one time.
• When a schedule is made live, you will now automatically be prompted to create a live schedule post for that schedule, if one does not already exist.
• Days on which swaps have been requested will now be color coded in the interactive calendar view, just as days on which there are unfilled positions are.
• The new special tokens, {{SwapRequestedByEmail}} and {{SwapRequestedByPhone}}, are now available to use in the swap request email.
• Custom tokens will now be sorted alphabetically in the {{Tokens}} menu.
• The short date formats YYYY-MM-DD and YYYY/MM/DD are now supported.
• The error message in the case that a schedule post is not found now includes the name of the post that was not found.

v3.2 (Build 3) (7/26/10)

• Added the ability to create and edit repeating shifts through the schedule window.
• Added the ability to make and edit assignments repeat through the schedule window.
• A new Quick Start Guide leads new users through the setup process step by step.
• The setup process has been streamlined to be faster and more intuitive.
• Creating a live web post has been simplified.
• The Edit Job window has been simplified.
• Many other small changes and improvements.